Catering for Remote Team Monthly Meetups in Vancouver

Remote Teams Still Need to Eat Together

The shift to remote work did not eliminate the need for in-person connection. It made each in-person moment more valuable. When your distributed team gathers once a month (or once a quarter), the meal is the centerpiece of the social experience. It is the time when people actually talk, share stories, and build the relationships that make remote collaboration work.

Yet many Vancouver remote-first companies treat meetup meals as an afterthought. Someone books a restaurant for 25 people, half the team cannot eat there due to dietary restrictions, the bill is $2,000, and the venue is too loud for conversation. There is a better way.

The Meetup Catering Package

Our remote team meetup service handles food for your in-person days. Here is what it includes:

• Venue-flexible delivery: We deliver to your co-working day pass space, rented meeting room, park pavilion, or team lead's office. Anywhere in Metro Vancouver.
• Group sizes 10-80: Scales up or down month to month as attendance varies.
• Full meal service: Lunch ($18-22/person), dinner ($20-26/person), or both for full-day meetups ($35-42/person).
• Dietary pre-screening: We send a survey link to all attendees 5 days before the meetup. Everyone's needs are captured and accommodated.

For a 30-person team meeting monthly for lunch and dinner: roughly $1,080-1,260 per meetup, or $13,000-15,000/year. That is a fraction of the cost of a restaurant for the same group. Budget your meetup calendar with our Event Budget Planner.

Making the Meal Part of the Agenda

The best remote team meetups integrate food into the schedule rather than interrupting for it. We recommend:

• Arrive-and-eat (9:30 AM): Breakfast spread as people arrive from different parts of the region. Casual, low-pressure start.
• Working lunch (12:00 PM): Substantial meal that people eat while continuing conversations from the morning session.
• Social dinner (6:00 PM): The highlight. Family-style or interactive format (taco bar, build-your-own bowls) that encourages mixing and conversation.

Each meal format is designed to facilitate connection, not just fill stomachs. Use our Dietary Planner to handle the dietary complexity of a geographically scattered team.

Venue Suggestions for Vancouver Meetups

If your remote team does not have an office, you need a meetup space. Options that work well with our catering:

• The Profile co-working (day pass for groups, Gastown)
• Hive Vancouver (event space rental, Main Street)
• Community centre meeting rooms (North Van, Burnaby, Richmond have bookable spaces)
• Seasonal: Stanley Park pavilions, Jericho Beach shelters (we handle outdoor catering logistics)