Client Meeting Catering for Recruiting Agencies

First Impressions Cost Less Than You Think

Recruiting agencies live and die by client relationships. When a VP of Engineering visits your office to discuss a $150,000 search, the lunch spread matters. It signals professionalism, attention to detail, and the kind of care you will bring to their hiring process.

Yet most Vancouver recruiting firms still default to ordering Subway platters or running to Whole Foods at the last minute. The founder is too busy sourcing candidates to think about catering. The office coordinator is juggling 15 other tasks. The result: rushed, mediocre food that undermines an otherwise polished pitch.

A Catering System Built for Client-Facing Work

Recruiting agencies need two things from a food partner: reliability for planned client meetings and speed for last-minute ones.

Our agency plan includes:

• Scheduled client lunches: Book 24+ hours in advance. Premium presentation with real plates and linen. $18-24/person for 4-8 guests.
• Same-day rush orders: Order by 9 AM for noon delivery. Elevated packaging but still impressive. $15-20/person.
• Standing daily team lunch: Keep your recruiters fed and on the phones. $13-15/person for internal team meals.

A 12-person agency spending on daily team lunches ($3,120/month) plus 8 client meetings/month ($1,200-1,500) invests about $4,500/month total. That is less than the margin on a single mid-level placement. Calculate your mix with our Event Budget Planner.

Menu Strategy for Client Meetings

We curate menus specifically for business meetings. That means:

• Nothing messy (no dripping sauces, no finger-licking required)
• Easy to eat while talking (fork-friendly items, bite-sized portions)
• Visually impressive without being distracting
• Always includes vegetarian and gluten-free options without being asked

Your clients will remember the smoked salmon rice bowls and the perfectly timed coffee service. They will not remember if you forgot to ask about dietary restrictions, because we already handled it through our Dietary Planner.

The ROI of Good Meeting Food

A Downtown Vancouver recruiting firm tracked their client conversion rate before and after implementing our catering program. In-office meetings with catered lunches converted to signed contracts at 62%, compared to 41% for meetings without food. On a $25,000 average fee per placement, that 21-point improvement translated to roughly $87,500 in additional quarterly revenue against $4,500/month in catering costs.